User Roles
There are several levels of access available to users of your website. The primary manager of content on your website will have the Site Manager role. There may be others in your department who help with parts of the website so other roles with less access were designed with that in mind.
Training is required for all website users and will be tailored to the role assigned. Our website training is all online and in Canvas, so we will just need you to provide the name of the employee and let us know what type of access they need so they can be enrolled the training course.
Editor
This role has access to...
- View and Revert Revisions
- Edit Metatags
- Create/ Edit any Book, Event, Person, Article, Multipurpose page
- Delete own Book, Event, Person, Article, Multipurpose page
- Use Media Browser
- Skip Comment Approval
- Edit Own Comments
When a person with the Editor user role adds or edits content, it can only be saved as 'needs review'. Someone with the Site Manager role must approve the content before it can be published to the live site.
Webforms
This role has access to...
- Create/Edit any Webforms
- Access all Webform results
- Edit all Webform submissions
Site Manager (formerly Site Staff)
This role has access to...
- Manage Shared Content
- Create/Edit/Delete any content
- Publish/unpublish any content
- Promote/un-promote to/from the home page
- Administer Comments and Comment settings
- Skip Comment approval
- Edit/Delete/Download any Files
- Use Media Browser
- Administer Menus and Menu items
- Edit Metatags
- Change the author of the content
- View/Revert to/ Delete Revisions
- Create/Edit/Delete Webforms
- Clone any content
- Create/Edit URL Aliases
- View Site Reports
- Access/Edit/Delete Webform submissions
- Create/Edit Publications Page
Viewer
This role is unique to the Artsci Portal and the Artsci Advising Forum, which are private.
The "Viewer" role may be assigned to an account to allow them to see and interact with the site content. For example, see page content, fill out forms, and download documents.
Website Access for Student Workers
Students having editing access to any Arts & Sciences department or center website is a privilege and may be revoked at any time for inappropriate conduct including, but not limited to:
- Making unauthorized changes to any page content or other part of the CMS
- Failing to securely log out of the CMS upon completion of work
- Granting access to unauthorized users which includes sharing username, password, or other login information with anyone
- Allowing unauthorized users to make changes
- Destroying, impairing, deleting, erasing, or encrypting files or other data
- Engaging in unlawful or malicious activities
- Deliberately propagating any virus, ransomware, or other malicious code or file
Graduate Students
Graduate students can be given editing access to A&S websites under the supervision of the department or center's primary website manager. All user roles are available to grad students pending their successful completion of the website training course in Canvas. The request for a grad student to be added to the training course can be sent to artsci-webteam@wustl.edu and must come from the primary web manager. It is also the manager's responsibility to let us know when the student will no longer need editing access to the website so we can remove their permissions.
Undergraduate Students
Undergraduate students may be given limited editing access to A&S websites. The Editor role is the only role available to undergraduate students pending their successful completion of the website training course in Canvas. Please note that when a person with the Editor role adds or edits content, it can only be saved as 'needs review.' The Site Manager must log into the website to approve the content before it can be published to the site.
The request for an undergrad student to be added to the training course can be sent to artsci-webteam@wustl.edu and must come from the primary web manager. It is also the manager's responsibility to let us know when the student will no longer need editing access to the website so we can remove their permissions.
How to Approve Content in the 'Needs Review' State
To approve content that has been saved int eh 'Needs Review' state
- Navigate to Find Content
- Select the Moderated Content tab
- Search, browse or filter to find the content you wish to approve
- Edit the page to review it
- In the right column, under "Current State" select Published from the drop-down Menu
- Save
